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Rotary
Guidelines

ROTARACT DISTRICT GUIDELINES

 

Rotary International District 3292

 

SECTION I : NAME OF THE ORGANISATION

 

1. The name of the Rotaract District would be Rotaract District 3292.

2. The term of office of the District office bearers would be from 1st July to 30th June.

3. The Council would serve Rotaract Clubs sponsored by Rotary Clubs within the territorial limits of R. I. District 3292.

 

SECTION II : GOVERNING BODY

 

1. There will be a Rotaract District Council to govern the affairs of the Rotaract District 3292.

2. The head of the District Council will be the District Rotaract Representative (DRR) working in liaison with District Governor of R I District 3292.

3. The members of the District Council [except the DRR, IPDRR and DRR (E)] shall be proposed to DRR by respective Zonal Representatives and nominated by the DRR keeping in view the best representation of various clubs of Nepal.

4. The District Council shall consist of the DRR, IPDRR, DRR (E), DLT, District Secretary(s), District Treasurer, Coordinators, District Directors, District Chairpersons and Zonal Representatives and Secretaries.

5. The members of the District Council should preferably be Past Presidents or any other active, committed and resourceful members who has participated in Club and District events for at least past two years.

7. The District Governor, the Advisor to District Rotaract Committee, and the District Rotaract Committee Chairperson shall be the ex-officio members of the Rotaract District 3292.

 

SECTION III : DISTRICT FUNCTION

 

1. The District Council shall look after all the important aspects of the working of the Rotaract District and shall also help the DRR in following task.

a)     Administration of the District Council

b)    Trainings & visits to Rotaract clubs

c)     Collection & evaluation of reports

d)    Collection of dues

e)     Enhance the information and communication channel among Rotaract Clubs

f)     Help in forming new Rotaract Clubs in consultation with sponsoring Rotary Club

 

2. MEETINGS

i)  The District Council shall meet at regular intervals not less than once a month in the year to discuss the

updates. Meetings shall be held at a date and Venue as notified by the District Secretary adequately          in advance to all the District Council members, preferably at the end of each meeting.

ii)  The DRR shall preside over all meetings of the District Council. In his absence, DRR(E) or District        Secretary(s) may be appointed to conduct proceedings.

iii)  The minutes of the District Council meetings will be read out and confirmed by the members present

at the end of each meeting. It will be signed by the DRR and District Secretary, and circulated to all the Council members before the next Council meetings through emails.

iv)            There shall be a quarterly meeting with DRCC, DG and Rotary District Officials to update and review progress of the Council whereby all major decisions for preceding quarter will be made. To ensure hierarchy and communication Council Meetings Minutes will be endorsed and countersigned by DRCC.

 

SECTION IV: DISTRICT FUND

 

1. Each Club shall pay to the District Fund as follows

a) District Dues of Rs. 100/- per member per annum based on membership strength of the Club with a contribution of minimum 15 members by 31st October of the current Rotaract year.

b) The collection of district dues of each Rotaract clubs will be based on the detailed club service director report and compulsory membership data submitted at the time of payment, based on which an ID card will be issued signed by DRR.

c) Once a member leaves or gets terminated from the club, his Dues will not be adjusted with any member joining thereafter.

In case the clubs fail to pay any of the above dues mentioned in Section IV - 1 (a), (b) & (c); it will invite the following penalties:

i)      Cannot nominate candidate for the post of DRR. ii) Cannot bid for further District Events.

iii)   Cannot vote at the DRR’s election.

 

Further, if the club fails to clear the above mentioned dues by 31st December of the current Rotaract year, then it shall not qualify for the Rotaract District Awards.

 

2. The clubs shall pay the above mentioned dues for its members inducted on or after 1st July of the current Rotaract year, for all members who will join the respective clubs in that Rotaract year. However, clubs who do not have 15 members but have paid dues for them in advance need not pay till the induction of the 15th member, after which they pay the dues at the above mentioned rates.

 

3. The District Fund will be kept in a Bank under the title "ROTARACT DISTRICT 3292"

4. Any balance in the District Fund shall be handed over to the incoming DRR.

5. The District accounts have to be audited and presented to all the Clubs by the 31st October of the next Rotaract year and approved by the coming Rotaract District Conference.

6. A Club will be deemed suspended which has not paid all dues to the District Fund by 31st December of the current Rotaract year and will be under suspension till it pays the same. A special meeting with Sponsoring Rotary Club will be held and a club may be terminated if deemed appropriate.

 

SECTION V : MAJOR DISTRICT EVENTS

 

1. The major District Events shall be the Rotaract District Conference, Rotaract District Assembly, PS Meets and District Award Ceremony.

2. The DRR shall arrange for Rotaract District Assembly tentatively in the month of May / June prior to starting his tenure from July onwards. The Rotaract District Conference shall be tentatively held every year in the months of January / February.

3. A minimum of 30 days notice should be given as regards to the date and venue of such Rotaract District Assembly and Rotaract District Conference.

4. The DRR shall look to the convenience of the District Governor and District Rotaract Committee Chairperson before fixing the dates of the Rotaract District Assembly and Conference.

5. The bids for the incoming Rotaract District Assembly and Rotaract District Conference should be called for and presented at the current Rotaract District Conference.

6. Clubs wanting to bid for hosting the above two major events should furnish their bids with adequate details and also present a copy of the resolution form a Regular Club Meeting approving the decision to host the same.

7. The DRR will not be liable to reimburse any part of the expenses incurred by the host Club(s) for hosting the above two events. However, council members including DRR shall facilitate the funding process of the event during preparatory phases.

8. The DRR at his discretion shall allocate appropriate amount of funds for the I.D.Y.E.P. teams according to funds available to minimize contribution from selected participants through recommendation of Zonal Representatives and corresponding Rotary Clubs.

 

OTHER DISTRICT EVENTS

 

  1. Club Official Training Seminar (COTS)
  2. Presidents & Secretaries Meets
  3. District Fund Raising Program
  4. World Rotaract Week Celebration
  5. Other focused project themes to be conducted countrywide as per prevailing time.

 

a)     The bids for the above mention District Events should be called for and presented at the current Rotaract District Assembly when DRR(E) proposes his plan of the preceding year.

b)    Clubs wanting to bid for hosting the above district events should furnish their bids with adequate details and also present a copy of the resolution from Regular Club Meeting approving the decision to host the same.

 

 

SECTION VI: DISTRICT ROTARACT REPRESENTATIVE

 

1. Election of District Rotaract Representative

The District Rotaract Representative shall invite the nominations for the District Rotaract Representative for the two consecutive Rotaract years by notification in the letter to the clubs in the District at least 60 days before the day of election.

2. Norms of Eligibility for the District Rotaract Representative

(a) Must have served as a Rotaractor for at least three years.

(b) Must have served as a Past President or member of the Rotaract District Council for at least two years.

(c) Must be a member in good standing having no financial liabilities towards any Rotaract Club or Rotaract District Council.

(d) Must be a member of the Club which sponsors him / her for at least one year.

(e) Must have submitted his / her Club accounts as President, if served as the President of the Club.

(f) His / her nomination should be supported by Four Rotaract Clubs including his / her home club and consented from his/her zonal meeting after scrutinizing the nominations from clubs belonging to same zone based on the candidate’s expertise, leadership, education background, certification of good standing, personality and his/her commitment.

 

Any Club in the District may nominate a candidate who is an active member of the Club provided it fulfils

the following criteria

(i) Must clear off all dues to the District Fund by 31st October of the current Rotaract year.

    (ii) Must have no outstanding dues towards the District Fund for current or any previous Rotaract year.

(iii) Must have served his/her club actively for at least past two years.

 

Provided that the above provisions are fulfilled, nomination papers consisting of the following shall reach

Zonal Representatives for discussion and scrutinized to finally reach the District Rotaract Representative at least 30 days before the District Conference:

 

 (i) Nomination paper duly filled up and signed by the Rotaract Club President, sponsoring Rotary Club President / Rotaract Committee Chairperson and the candidate.

(ii) A full bio-data of the candidate.

(iii) Two passport size photographs of the candidate.

(iv) A letter from the candidate expressing his / her consent to be a candidate.

     (v)  Photocopy of birth certificate / date of birth proof.

(vi) Resolution of the General Meeting in which the decision of nominating the candidate was taken, duly     

      signed by the Club President and Secretary.

On the receipt of the above documents, the District Rotaract Election Committee will scrutinize the nominations. The District Election Committee will be appointed by the District Governor in consultation with the DRR. The DRR will circulate the name & bio-data of the candidate(s) to all the clubs at least 15 days before the Election.

 

3. Number of votes per Club

This will be based on the membership strength.

 

For membership strength between:

30 & less members - there will be 1 vote

31 to 50 members - there will be 2 votes

51 to 75 members - there will be 3 votes

76 to 100 members - there will be 4 votes, and

so on.

4. A Club is entitled to vote if it

(a) has paid the District Dues (including current and previous years) within 31st October of the current Rotaract year.

(b) has cleared its Rotary International dues.

(c) has at least 3 registrations at the Rotaract District Conference.

(d) submits its credential form by the date mentioned in the election circular of the DRR.

(e) clears all financial liabilities (other than those in 4 (a) above)   of current and previous years towards

     the District in any form whatsoever before the District Conference for securing voting rights.

 

5. New Clubs & Revived Clubs

Any new Club or revived Club which has received its charter before the District Conference and has cleared all dues to the District Fund shall be entitled to membership merit point in passing the resolutions proposed at District Conference & District Assembly.

 

6. Election Procedure

     If there is more than one candidate, voting will take place by secret ballot. When there are more than two candidates, single transferable ballot procedure will be applied. This means instead of giving only one vote, the club will have to decide on preferential votes, i.e. which candidate is the first preference, second preference, third preference and so on.

 

     After the count of the 1st preference votes, the candidate who gets clear majority (50%+) will be declared elected. If no candidate gets a clear majority, the candidate with the minimum votes is eliminated and his second preference votes are added to the first preference votes of the other candidates. If even then no candidate gets clear majority, the third preference of the eliminated candidates will be considered. This process will go on until one candidate gets the majority votes. A ballot which   indicates less than available choices is counted only for the choices marked. Then it is considered in transferable.

     The rights are reserved to call for any document and club records to testify regarding nomination or voting rights and the decision of the District Election Committee on any dispute shall be final.

 

 

SECTION VII : NO OBJECTION CERTIFICATE

 

1. Any member changing membership to some other Rotaract Club from his / her present club has to take a No Objection Certificate from his/her present Club and only then can become the member of another Rotaract Club. The second club accepting the membership will inform the council in written.

2. A No Objection Certificate has to be granted by the Rotaract Club if there are no financial dues of the member requesting for No Objection Certificate. This certificate should be furnished within 15 days from the date of written request made by the member.

3. In case the Club takes a vindictive stand and does not give a No Objection Certificate, it can be issued jointly by the sponsoring Rotary Club President and the District Rotaract Representative.

 

SECTION VIII : DATE OF BIRTH

 

     The DRR has been empowered with the right to ask for a verification of age of any Rotaractor of any Rotaract Club of Rotaract District 3292, if he feels that the concerned Rotaractor is either below 18 years of age or above 30 years of age (this has been done to enforce the age limit of Rotaractors i.e., 18 to 30 years in the true spirit). All clubs therefore have been requested to submit the date of birth of their members mentioning the years of birth for the publication in the Rotaract District Directory.

 

 

SECTION IX : CODE OF CONDUCT

 

    1. Consumption and sale of 'alcoholic drinks' at any Club or District events will not be allowed, and if found, will mean suspension of the club for that Rotaract year.

 

SECTION: X DISTRICT PUBLICATION

 

        1. a) The District shall publish the DRR's Newsletter at a regular interval, preferably quarterly and at least

                    bi-annually.

    b) To avoid complaints of postal delay, the Newsletter will be as far as possible hand-delivered in the   

        District events. If a club fails to make its presence in the District event, the Newsletter shall be posted  

        to the club within a week from the date of such a District event.

    c) The Newsletter will reach all the Rotaract Clubs of our District, Rotaract District Council members, all   

         members of District Rotaract Committee, District Governor, District Governor (E), I. P. District  

       Governor, Inner Wheel Chairperson, District Interact Representative, DRCC, all the sponsors and   

       well-wishers of the issue and all others as deemed appropriate by the DRR.

2.    Efforts will be made that Rotaract District Directory is released at District Installation or Award    Ceremony. They will be delivered on the basis of advance booking only at the low-priced rate. For those who do not take the advantage, it will be available at a revised rate.

 

SECTION XI: AMENDMENTS

 

1. Any club which wants amendments in the District Guidelines section III, IV, V, VI, VII, IX and X shall send its proposal to the D.R.R. at least 30 days before the District Conference or District Assembly on the club letter head duly signed by the club President.

2. Proposals can also be sent by the Rotaract District Council and District Rotaract Committee. They have to follow the same procedure as of the club (s). The proposal should be duly signed by the person concerned.

3. The D.R.R. shall send these proposals to all clubs 30 days before the District Conference or District Assembly. Only these proposals shall be considered for voting in the coming Rotaract District Conference or Rotaract District Assembly.

4. These District Guidelines of which Section III, IV, V, VI, VII, IX and X may be amended or added to the existing District Guidelines at any District Conference or District Assembly by majority votes of all clubs. The voting system shall be based on Clubs membership merit points.

5. These District Guidelines of which Section III, IV, V, VI, VII, IX and X may be amended or added subject to only with the approval of the District Governor.

6. Nothing in these District Guidelines shall contravene any provisions of the Rotary International Statement of policy relating to Rotaract club or the Standard Rotaract Club Constitution.

 

Note:

Amendments were made on Section VI based on decision made at 2nd Mini-District Conference held at Chitwan on 27th Jan 2007.

 

·         Amendments were made Section VI, 2 b) as must have served as a Past President and serving the Rotaract District Council for at least two years.

·         Roles & Responsibilities with authorities of District Officials to be added on separate section in above guidelines.

 

 

 

 

ROTARACT DISTRICT GUIDELINES WORKING COMMITTEE

 

1.     Rtr. Anil Shrestha – Chairperson

2.     Rtr. Avash Piya – Advisor

3.     PP Rajesh Bajracharya – Advisor

4.     Rtr. Ashwin Shrestha – Advisor

5.     Rtn. Chandra Lekha Tuladhar - Advisor

6.     Rtn. Subodh Koirala – Advisor

 

 

 
 
By Laws

 

 ROTARACT CLUB OF

 

 KATHMANDU

 

 MID-TOWN

(R.I. District 3290) Charter Date: Nov 5th 1997)

Sponsor Club: Rotary Club of Kathmandu Mid-Town

 


CONSTITUTION & BY-LAWS FOR

THE YEAR 2008 -2009         

 

 

Standard Rotaract Club Constitution

 

ARTICLE I – Name

 

The name of this organization shall be the Rotaract club of Kathmandu Mid-Town

 

ARTICLE II – Purpose and Goals

 

The Purpose of Rotaract is to provide an opportunity for young men and women to enhance the knowledge and skills that will assist them in personal development, to address the physical and social needs of their communities, and to promote better relations between all people worldwide through a framework of friendship and service.

 

The goals of Rotaract club of Kathmandu Mid-Town are:

  1. To develop professional and leadership skills.
  2. To emphasize respect for the rights of others based on recognition of the worth of each individual.
  3. To recognize the dignity and value of all useful occupations as opportunities to serve.
  4. To recognize, practical, and promote ethical standards as leadership qualities and vocational responsibilities.
  5. To develop knowledge and understanding of the needs, problems and opportunities in the community and worldwide.
  6. To provide opportunities for personal and group activities to serve the community and promote international understanding and goodwill toward all people.

 

ARTICLE III – Sponsorship

 

  1. To sponsor of this Rotaract club is the Rotary Club of Kathmandu Mid-Town RI District 3290, through a committee of its Rotarians, the member of which shall be determined by the club, shall provide guidance and have supportive responsibility for this Rotaract club. The continued well-being of this club shall depend on the continued active personal participation of the sponsoring Rotary club.
  2. The club shall include on all of its stationary the name of its sponsoring Rotary club.
  3. The basis of organization shall be young men and women residing, employed, or studying anywhere is the vicinity of the sponsoring Rotary club. Where a university or other institution of higher education is located within the vicinity of the sponsoring Rotary club, the student body of each institution may also be basis of organization. This club is not a part of, and neither this club nor its member have any rights or priviledges with resect to, the sponsoring Rotary club.
  4. This club is a non-political, non-sectarian social oriented organization.
  5. In the event that the sponsoring Rotary club is terminated, the governor of the Rotary district will seek to install another sponsoring Rotary club; if another cannot be found within 120 days, the Rotaract club will be terminated.

 

ARTICLE IV – Membership

 

  1. The membership of this club shall consist of young men and women of good character and leadership potential between the ages of 18 and 30. It is recommended, but not mandated, that there be a minimum of 15 charter members when chartering a new club.
  2. The method of electing members of this club shall be determined by this club in consultation with the sponsoring Rotary club.
  3. Each member of this Rotaract club shall attend at least 60% of the club’s regularly scheduled meetings annually, provided that absence from a regularly scheduled meeting of the club may be made up as follows: any member absent from a regular meeting of this club may make up such absence by attendance at a regular meeting of any other Rotaract club or any Rotary club on any day of the two weeks immediately preceding or following the day of the absence. In case where Rotaractors wish to make up at a Rotary club, the rotaractor must gain permission from the club before attending its meeting.
  4. All Rotary Foundation scholars, who are within the ages guidelines adopted by the board for the Rotaract program, shall be eligible for guest Rotaract club membership during the period of their study in another country.
  5. Rotaract membership
    • He/She will be eligible for the membership if He/She fulfill the criteria’s prescribed by the club for membership and approve by the board.
    • Only after paying the membership due He/She will capable for the membership.

6.      Honorary membership

Any reputed personnel approved by the board will be given an Honorary member.

The attendance % of honorary members will not affect the attendance % of the club.

 

7.      Membership shall automatically terminate

·         Upon failure to meet attendance requirements unless excused by the board of directors of this club for good and sufficient reason.

·         Or by termination of the club

·         Or on 30th of June of the Rotaract year in which the member becomes 30 years old.

8.      Membership may be terminated

·         Upon failure to continue to meet the qualifications for membership

·         Or for cause, as determined by this club by vote of not less than 2/3 of all the members in good standing.

 

ARTICLE V – Meetings

 

  1. The club shall meet not less than twice per month, as provided in the by-laws, at a time and place suited to the convenience of the members.
  2. The board of directors shall meet as provided in the by-laws.
  3. Rotary International requires each sponsoring Rotary club to designate one or more members of its club to attend the meeting(s) of its Rotaract club(s) at least once a month.
  4. Meetings of the club and of the board of directors may be cancelled during holiday or vacation periods at the discretion of the board of directors, provided that notice is given to the sponsoring Rotary club and the district Rotaract representatives.
  5. Minutes of the meetings of the club and board of directors shall be provided to the chairman of the sponsor Rotary club’s Rotaract committee within two weeks after each meeting is held.

 

ARTICLE VI – Officers and Directors

 

  1. The officers of this club shall be a president, vice-president, secretary, treasurer ad such additional officer(s) as may be provided in the by-laws.
  2. The governing body of this club shall be a board of directors composed of the president, immediate past president, vice president, secretary, treasurer and additional directors whose number shall be determined by this club, all to be elected from among the members in good standing. All decisions, policies and actions of the board and of the club shall be subject to the provisions of this constitution and policy established by Rotary International and its members. If university-based, this club shall be subject to the same regulations and policies established by the appropriate authorities for all student organizations and extra-curricular activities of the university. The board of directors shall have general control over all officers and committees and may, for good cause, declare any office vacant. It shall constitute a board of appeals from the rulings of all officers and actions of all committees.
  3. Elections of officers and directors shall be held annually prior to 1st March by methods compatible with local customs and procedures, but in no case shall more than simple majority of the members present and in good standing be required for elections. All Rotaract club presidents and district representatives who reach the age of 30 during the term of office may serve one additional year as immediate past president or immediate past district representative, to provide continuity in leadership. The term of office of all officers and directors shall be one year. No provisions shall be made for a term of office shorter than one year except with the written permission of the Rotary International.
  4. All incoming Rotaract club officers, directors, and committee chairmen shall be provided with leadership training from the district Rotaract committee in conjunction with the RI District 3290 Rotaract committee

 

 ARTICLE VII – Activities and Projects

 

  1. Within the limits prescribed in Section 1 of Article III, this club shall be responsible for planning, organizing, financing and conducting its own activities and shall itself supply money, manpower, and creative imagination necessary thereto, except in the case of joint projects or activities undertaken in cooperation with other organizations, such responsibility shall be shared with such other organization(s).
  2. This club shall undertake among its activities at least two major service projects annually, one to serve the community and the other to promote international understanding, and each shall involve all or most of the members of the club.
  3. This club shall provide for a professional development program for its members.
  4. It is the responsibility of the club to raise the funds necessary to carry out its program. It shall not solicit or accept more than occasional or incidental financial assistance from the sponsoring Rotary club, nor shall it make general solicitation from Rotary club other than its sponsoring Rotary club or from other Rotaract clubs; nor shall it solicit financial assistance from individuals, businesses or organizations in the community without giving something of value in return. All funds raised for service projects must be expended for that purpose.

 

ARTICLE VIII – Committees

 

  1. There shall be provided in the by-laws of this club the following standing committees; club service, international service, community service, professional development, finance and such other standing committees as may be deemed necessary or convenient for the administration of the club.
  2. The president, with the approval of the board, may appoint such special committees as he/she may deem necessary, citing their duties at the time of appointment. All such special committees shall lapse upon the completion of their duties, upon discharge by the appointing president, or with the end of his term of office, whichever occurs first.

 

ARTICLE IX – Fees

 

  1. Each sponsoring Rotary club upon organization of new Rotaract club shall be required to pay an RI Rotaract organization fee equivalent to US $50 with the “Rotaract Club Organization List.”
  2. Any fees, dues, or assessments on the membership of the club shall be nominal and shall only be for the purpose of meeting the administrative costs of the club. Funds for activities and projects undertaken by the club shall be raised apart from such fees, dues, or assessments. A thorough audit by a qualified person shall be made once each year of all the club’s financial trasactions.

 

 ARTICLE X – Acceptance of Constitution and By-Laws

 

Every member of the club by acceptance of membership, thereby accepts the principles of Rotaract as expressed in its purpose and goals and agrees to comply with the constitution and by-laws of this club, and on these conditions alone is entitled to the privileges of the club. No member shall be absolved from the observance of the constitution and by-laws on the plea that a copy of them has not been received.

 

ARTICLE XI – Standard By-Laws

 

The club shall adopt the “Standard Rotaract Club By-Laws,” together with such amendments as are not inconsistent with this constitution and which may be deemed necessary or convenient for the government of the club, provided that such amendments are adopted in accordance with the amendment procedure prescribed in the “Standard Rotaract Club By-Laws.”

 

ARTICLE XII – Rotaract Emblem

 

1.      The Rotaract Emblem shall be preserved for the exclusive use and benefit of Rotaract club members. Each member of this club shall be entitled to wear Apron or otherwise display the Rotaract emblem in a dignified and appropriate manner during the period of membership. Such entitlement shall be relinquished upon termination of membership of termination of this club.

2.      When displayed by individual club member, the emblem may be used without further information. When the emblem is used to represent a club, the name of the club should appear with the emblem.

ARTICLE XIII – Duration

This club shall exist so long as it continues to function in accordance with the provisions of this constitution and policy relating to Rotaract established by Rotary International, or until it is terminated

  • By the this club upon its own determination and action,
  • By the sponsoring Rotary club upon withdrawal of its sponsorship, after consultation with the district governor and district Rotaract representative, or
  • By Rotary International for failure to function in accordance with this constitution or for other cause.

Upon termination of this club, all rights and privileges relating to the Rotaract name and emblem shall be relinquished by the club and by its member individually and collectively.

 

ARTICLE XIV – Administration

Amendment

The constitution may be amended only by the Board of Directors or Rotary International and all amendments to the “Standard Rotaract Club Constitution” adoted by The Board of Directors of Rotary International shall automatically amend the Constitution.

 

ARTICLE X – Acceptance of Constitution and By-Laws

 

The constitution may be amended only by the Board of Directors of Rotary International and all amendments to the “Standard Rotaract Club Constitution” adopted by the Board of Directors of Rotary International shall automatically amend the constitution.

General solicitation from Rotary clubs other than its sponsoring Rotary club or from other Rotaract clubs; nor shall it solicit financial assistance from individuals, businesses, or organizations in the community without giving something of value in return. All funds raised for service projects must be expended for that purpose.

 

STANDARD ROTARACT CLUB BY-LAWS

 

By Laws of the Rotaract Club Kathmandu Mid-Town RI DISTRICT 3290

 

ARTICLE I – Elections

 

1.      Election for the offices of president, vice president, secretary, treasurer and directors shall be held annually prior 1st March. A Rotaract club year is the same as Rotary club year. Those elected shall take office on1st July.

2.      Nominations of officers shall be made in writing. Candidates shall be voted upon at the regular meeting following the meeting at which nominations are made. Voting shall be by secret ballot. Those candidates receiving a majority of all votes of the members present and good standing shall be elected.

3.      In addition to president, vice president, secretary and treasurer there shall be elected directors.

 

ARTICLE II – Duties of officers

 

1.      President: The President shall preside at all regular and special meetings of the club and the board of directors. He shall, with the approval of the board appoint all standing and special committees and, in the event of a vacancy in the board of directors, shall, with the approval of the board, fill such vacancy by appointment until the next regular election of the club. He shall be an ex officio member of all committees. He shall maintain communication with the sponsor club and the district Rotaract representative to ensure they are continually in-formed of all actions taken by the club.

2.      Vice president: The vice president shall succeed to the office of president in the event or removal of the latter for whatever cause, and, in the absence of the president, shall preside at all meetings of the club and of the board.

3.      Secretary: The secretary shall maintain all club records; He shall keep minutes of all the meetings of all clubs and board of directors, and provide copies of such to the chairman of the sponsor Rotary club’s Rotaract committee.

4.      Treasurer: The treasurer shall have custody of all club funds, maintaining all necessary records and depositing all such funds in a bank approved by the board of directors. He shall report on the club’s financial status at each meeting of the club and shall hold all records available for inspection by the club member. All disbursements shall be by check and with the signature of two authorized officers and patron member Rtn. Dr. Chandra Lekha Tuladhar. Work to be done as per senior officer request.

 ARTICLE III – Meetings

 

  1. Meetings of the club shall be not less than twice a month, and meetings of the board not less than once a month, at a time and place suited to the convenience of the membership.
  2. A majority of the members in good standing shall constitute a quorum at any regular or special meeting of the club. Any four members of the board, one of whom must be the president or vice president, shall constitute a quorum at any meeting of the board.
  3. Meeting Rules:

·         Members should were the pin. If not he/she would pay the fine.

·         Members should put their mobile off or in silent mode during the meeting time.

·         Members are not allowed to talk in other thing during the meeting time.

 

 ARTICLE IV – Fees and Dues

 

1.      The admission for the new members shall be Rs. 100. Annual dues shall be Rs. 700 per member.

2.      All fees and dues must be paid before a member will be considered in good standing.

 

ARTICLE V – Committees

 

The president with the approval of the board of directors shall appoint the following standing committees:

1.      Club Service: This committee shall be responsible for attendance, membership, programs, fellowship, public relations, and such other matter as may be deemed appropriate.

2.      International Service: This committee shall be charged with primary responsibility for enhancing knowledge and understanding of worldwide needs, problems, and opportunities and developing activities to give service for promoting international understanding and goodwill toward all people.

3.      Community Service: This committee shall have responsibility for enhancing knowledge and understanding of community needs, problems and opportunities and for formulating and developing appropriate activities for serving the community (including the university community).

4.      Professional Development: This committee shall be responsible for developing a program designed to provide information about a wide cross-section of businesses and professions and to stimulate awareness and acceptance of high ethical standards in business and professional life.

5.      Finance: This committee shall devise ways and means of financing any and all club activities requiring funds, in cooperation with the appropriate committee.

The international service and community service committees shall each have the duty of initiating and planning one major activity in its field each year which shall involve all or most of the club membership.

  • The President can make different committees required during his/her tenure.

 

ARTICLE VI – Amendments

 

1.      These by-laws may be amended by majority vote of the members in good standing at any regular or special meeting of the club at which a quorum is present, provided notice of intention to call such a vote is given at least fourteen days earlier at a meeting of the club at which a quorum is present and provided such amendment is approved by the sponsoring Rotary club.

2.      Nothing in these by-laws shall contravene any provision of this club’s constitution.

3.      On 30th June of the Rotaract year in which the member becomes 30 years old, his/her Rotaract membership will end.

4.      The by-laws can be amendments during the club assembly.

5.      Past President can contribute to club by paying annual dues providing regular advice to the club and not obligatory to attend the general meeting.

6.      To provide certificated to active guest and project initiators.

 

ARTICLE VII – Membership

 Qualifications:

  1. The membership of this club shall consist of young men and women of good character and leadership potential between the ages of 18 and 30.
  2. The method of electing members of this club shall be determined by this club in consultation with the sponsoring Rotary club.
  3. Each member of this Rotaract club shall attend at least 60% of the club’s regularly scheduled meetings annually, provided that absence from a regularly scheduled meeting of the club may be made up as follows:

·         any member absent from a regular meeting of this club may make up such absence by attendance at a regular meeting of any other Rotaract club or any Rotary club on any day of the two weeks immediately preceding or following the day of the absence,

·         or attendance and participation in a club service project

·         or attendance and participation a club-sponsored community event

·         Or attendance and participation meeting authorized by the board.

  1. All Rotary Foundation scholars, who are within the age guidelines adopted by the board for the Rotaract program, shall be eligible for guest Rotaract club membership during the period of their study in another country.
  2. Rotaract membership

·         He/She will be eligible for the membership if He/She fulfill the criteria’s prescribed by the club for membership and approve by the board

·         Only after paying the membership due He/She will be capable for the membership

  1. Honorary membership

·         Any reputed personnel approved by the board will be given an Honorary members.

·         The attendance % of honorary members will not affect the attendance % of the club.

  1. Members should inform the president/secretary if he/she attended or participates in any program/meeting of other Rotaract or Rotary club.
  2. Fees and Dues

·         The admission for the new members is Rs.100, annual dues is Rs. 700 per member

·         All fees and dues must be paid before a member will be considered in good standing.

  1. Meeting Rules

·         Rotaract meetings are usually held every 1st and 3rd Sunday of the month, if informed else wise. Members are requested to attend the meetings. However, if they are unable to attend He/She should inform the president/secretary as leave of absence.

·         Member should were the pin/apron. If not He/She have to pay the fine of Rs. 2.

·         Members should put their Mobile off or in vibration mode during the meeting time.

·         Members are not allowed to talk in other things during the meeting time.

·         Members should reach the meeting venue 30 minutes earlier before the meeting starts.

     1. Membership shall automatically terminate

·         Upon failure to meet attendance requirements unless excused by the board of directors of this club for good and sufficient reason.

·         Or by termination of the club.

·         Or on 30 June of the Rotaract year in which the member becomes 30 years old.

  1. Membership may be terminated

·         Upon failure to continue to meet the qualifications for membership.

·         Or for cause, as determined by this club by vote of not less than 2/3 of all the members in good standing.

 

 

 
 


Rotaract Club of Kathmandu Mid-town 2008-2009
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