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By Laws

 

 ROTARACT CLUB OF

 

 KATHMANDU

 

 MID-TOWN

(R.I. District 3290) Charter Date: Nov 5th 1997)

Sponsor Club: Rotary Club of Kathmandu Mid-Town

 


CONSTITUTION & BY-LAWS FOR

THE YEAR 2008 -2009         

 

 

Standard Rotaract Club Constitution

 

ARTICLE I – Name

 

The name of this organization shall be the Rotaract club of Kathmandu Mid-Town

 

ARTICLE II – Purpose and Goals

 

The Purpose of Rotaract is to provide an opportunity for young men and women to enhance the knowledge and skills that will assist them in personal development, to address the physical and social needs of their communities, and to promote better relations between all people worldwide through a framework of friendship and service.

 

The goals of Rotaract club of Kathmandu Mid-Town are:

  1. To develop professional and leadership skills.
  2. To emphasize respect for the rights of others based on recognition of the worth of each individual.
  3. To recognize the dignity and value of all useful occupations as opportunities to serve.
  4. To recognize, practical, and promote ethical standards as leadership qualities and vocational responsibilities.
  5. To develop knowledge and understanding of the needs, problems and opportunities in the community and worldwide.
  6. To provide opportunities for personal and group activities to serve the community and promote international understanding and goodwill toward all people.

 

ARTICLE III – Sponsorship

 

  1. To sponsor of this Rotaract club is the Rotary Club of Kathmandu Mid-Town RI District 3290, through a committee of its Rotarians, the member of which shall be determined by the club, shall provide guidance and have supportive responsibility for this Rotaract club. The continued well-being of this club shall depend on the continued active personal participation of the sponsoring Rotary club.
  2. The club shall include on all of its stationary the name of its sponsoring Rotary club.
  3. The basis of organization shall be young men and women residing, employed, or studying anywhere is the vicinity of the sponsoring Rotary club. Where a university or other institution of higher education is located within the vicinity of the sponsoring Rotary club, the student body of each institution may also be basis of organization. This club is not a part of, and neither this club nor its member have any rights or priviledges with resect to, the sponsoring Rotary club.
  4. This club is a non-political, non-sectarian social oriented organization.
  5. In the event that the sponsoring Rotary club is terminated, the governor of the Rotary district will seek to install another sponsoring Rotary club; if another cannot be found within 120 days, the Rotaract club will be terminated.

 

ARTICLE IV – Membership

 

  1. The membership of this club shall consist of young men and women of good character and leadership potential between the ages of 18 and 30. It is recommended, but not mandated, that there be a minimum of 15 charter members when chartering a new club.
  2. The method of electing members of this club shall be determined by this club in consultation with the sponsoring Rotary club.
  3. Each member of this Rotaract club shall attend at least 60% of the club’s regularly scheduled meetings annually, provided that absence from a regularly scheduled meeting of the club may be made up as follows: any member absent from a regular meeting of this club may make up such absence by attendance at a regular meeting of any other Rotaract club or any Rotary club on any day of the two weeks immediately preceding or following the day of the absence. In case where Rotaractors wish to make up at a Rotary club, the rotaractor must gain permission from the club before attending its meeting.
  4. All Rotary Foundation scholars, who are within the ages guidelines adopted by the board for the Rotaract program, shall be eligible for guest Rotaract club membership during the period of their study in another country.
  5. Rotaract membership
    • He/She will be eligible for the membership if He/She fulfill the criteria’s prescribed by the club for membership and approve by the board.
    • Only after paying the membership due He/She will capable for the membership.

6.      Honorary membership

Any reputed personnel approved by the board will be given an Honorary member.

The attendance % of honorary members will not affect the attendance % of the club.

 

7.      Membership shall automatically terminate

·         Upon failure to meet attendance requirements unless excused by the board of directors of this club for good and sufficient reason.

·         Or by termination of the club

·         Or on 30th of June of the Rotaract year in which the member becomes 30 years old.

8.      Membership may be terminated

·         Upon failure to continue to meet the qualifications for membership

·         Or for cause, as determined by this club by vote of not less than 2/3 of all the members in good standing.

 

ARTICLE V – Meetings

 

  1. The club shall meet not less than twice per month, as provided in the by-laws, at a time and place suited to the convenience of the members.
  2. The board of directors shall meet as provided in the by-laws.
  3. Rotary International requires each sponsoring Rotary club to designate one or more members of its club to attend the meeting(s) of its Rotaract club(s) at least once a month.
  4. Meetings of the club and of the board of directors may be cancelled during holiday or vacation periods at the discretion of the board of directors, provided that notice is given to the sponsoring Rotary club and the district Rotaract representatives.
  5. Minutes of the meetings of the club and board of directors shall be provided to the chairman of the sponsor Rotary club’s Rotaract committee within two weeks after each meeting is held.

 

ARTICLE VI – Officers and Directors

 

  1. The officers of this club shall be a president, vice-president, secretary, treasurer ad such additional officer(s) as may be provided in the by-laws.
  2. The governing body of this club shall be a board of directors composed of the president, immediate past president, vice president, secretary, treasurer and additional directors whose number shall be determined by this club, all to be elected from among the members in good standing. All decisions, policies and actions of the board and of the club shall be subject to the provisions of this constitution and policy established by Rotary International and its members. If university-based, this club shall be subject to the same regulations and policies established by the appropriate authorities for all student organizations and extra-curricular activities of the university. The board of directors shall have general control over all officers and committees and may, for good cause, declare any office vacant. It shall constitute a board of appeals from the rulings of all officers and actions of all committees.
  3. Elections of officers and directors shall be held annually prior to 1st March by methods compatible with local customs and procedures, but in no case shall more than simple majority of the members present and in good standing be required for elections. All Rotaract club presidents and district representatives who reach the age of 30 during the term of office may serve one additional year as immediate past president or immediate past district representative, to provide continuity in leadership. The term of office of all officers and directors shall be one year. No provisions shall be made for a term of office shorter than one year except with the written permission of the Rotary International.
  4. All incoming Rotaract club officers, directors, and committee chairmen shall be provided with leadership training from the district Rotaract committee in conjunction with the RI District 3290 Rotaract committee

 

 ARTICLE VII – Activities and Projects

 

  1. Within the limits prescribed in Section 1 of Article III, this club shall be responsible for planning, organizing, financing and conducting its own activities and shall itself supply money, manpower, and creative imagination necessary thereto, except in the case of joint projects or activities undertaken in cooperation with other organizations, such responsibility shall be shared with such other organization(s).
  2. This club shall undertake among its activities at least two major service projects annually, one to serve the community and the other to promote international understanding, and each shall involve all or most of the members of the club.
  3. This club shall provide for a professional development program for its members.
  4. It is the responsibility of the club to raise the funds necessary to carry out its program. It shall not solicit or accept more than occasional or incidental financial assistance from the sponsoring Rotary club, nor shall it make general solicitation from Rotary club other than its sponsoring Rotary club or from other Rotaract clubs; nor shall it solicit financial assistance from individuals, businesses or organizations in the community without giving something of value in return. All funds raised for service projects must be expended for that purpose.

 

ARTICLE VIII – Committees

 

  1. There shall be provided in the by-laws of this club the following standing committees; club service, international service, community service, professional development, finance and such other standing committees as may be deemed necessary or convenient for the administration of the club.
  2. The president, with the approval of the board, may appoint such special committees as he/she may deem necessary, citing their duties at the time of appointment. All such special committees shall lapse upon the completion of their duties, upon discharge by the appointing president, or with the end of his term of office, whichever occurs first.

 

ARTICLE IX – Fees

 

  1. Each sponsoring Rotary club upon organization of new Rotaract club shall be required to pay an RI Rotaract organization fee equivalent to US $50 with the “Rotaract Club Organization List.”
  2. Any fees, dues, or assessments on the membership of the club shall be nominal and shall only be for the purpose of meeting the administrative costs of the club. Funds for activities and projects undertaken by the club shall be raised apart from such fees, dues, or assessments. A thorough audit by a qualified person shall be made once each year of all the club’s financial trasactions.

 

 ARTICLE X – Acceptance of Constitution and By-Laws

 

Every member of the club by acceptance of membership, thereby accepts the principles of Rotaract as expressed in its purpose and goals and agrees to comply with the constitution and by-laws of this club, and on these conditions alone is entitled to the privileges of the club. No member shall be absolved from the observance of the constitution and by-laws on the plea that a copy of them has not been received.

 

ARTICLE XI – Standard By-Laws

 

The club shall adopt the “Standard Rotaract Club By-Laws,” together with such amendments as are not inconsistent with this constitution and which may be deemed necessary or convenient for the government of the club, provided that such amendments are adopted in accordance with the amendment procedure prescribed in the “Standard Rotaract Club By-Laws.”

 

ARTICLE XII – Rotaract Emblem

 

1.      The Rotaract Emblem shall be preserved for the exclusive use and benefit of Rotaract club members. Each member of this club shall be entitled to wear Apron or otherwise display the Rotaract emblem in a dignified and appropriate manner during the period of membership. Such entitlement shall be relinquished upon termination of membership of termination of this club.

2.      When displayed by individual club member, the emblem may be used without further information. When the emblem is used to represent a club, the name of the club should appear with the emblem.

ARTICLE XIII – Duration

This club shall exist so long as it continues to function in accordance with the provisions of this constitution and policy relating to Rotaract established by Rotary International, or until it is terminated

  • By the this club upon its own determination and action,
  • By the sponsoring Rotary club upon withdrawal of its sponsorship, after consultation with the district governor and district Rotaract representative, or
  • By Rotary International for failure to function in accordance with this constitution or for other cause.

Upon termination of this club, all rights and privileges relating to the Rotaract name and emblem shall be relinquished by the club and by its member individually and collectively.

 

ARTICLE XIV – Administration

Amendment

The constitution may be amended only by the Board of Directors or Rotary International and all amendments to the “Standard Rotaract Club Constitution” adoted by The Board of Directors of Rotary International shall automatically amend the Constitution.

 

ARTICLE X – Acceptance of Constitution and By-Laws

 

The constitution may be amended only by the Board of Directors of Rotary International and all amendments to the “Standard Rotaract Club Constitution” adopted by the Board of Directors of Rotary International shall automatically amend the constitution.

General solicitation from Rotary clubs other than its sponsoring Rotary club or from other Rotaract clubs; nor shall it solicit financial assistance from individuals, businesses, or organizations in the community without giving something of value in return. All funds raised for service projects must be expended for that purpose.

 

STANDARD ROTARACT CLUB BY-LAWS

 

By Laws of the Rotaract Club Kathmandu Mid-Town RI DISTRICT 3290

 

ARTICLE I – Elections

 

1.      Election for the offices of president, vice president, secretary, treasurer and directors shall be held annually prior 1st March. A Rotaract club year is the same as Rotary club year. Those elected shall take office on1st July.

2.      Nominations of officers shall be made in writing. Candidates shall be voted upon at the regular meeting following the meeting at which nominations are made. Voting shall be by secret ballot. Those candidates receiving a majority of all votes of the members present and good standing shall be elected.

3.      In addition to president, vice president, secretary and treasurer there shall be elected directors.

 

ARTICLE II – Duties of officers

 

1.      President: The President shall preside at all regular and special meetings of the club and the board of directors. He shall, with the approval of the board appoint all standing and special committees and, in the event of a vacancy in the board of directors, shall, with the approval of the board, fill such vacancy by appointment until the next regular election of the club. He shall be an ex officio member of all committees. He shall maintain communication with the sponsor club and the district Rotaract representative to ensure they are continually in-formed of all actions taken by the club.

2.      Vice president: The vice president shall succeed to the office of president in the event or removal of the latter for whatever cause, and, in the absence of the president, shall preside at all meetings of the club and of the board.

3.      Secretary: The secretary shall maintain all club records; He shall keep minutes of all the meetings of all clubs and board of directors, and provide copies of such to the chairman of the sponsor Rotary club’s Rotaract committee.

4.      Treasurer: The treasurer shall have custody of all club funds, maintaining all necessary records and depositing all such funds in a bank approved by the board of directors. He shall report on the club’s financial status at each meeting of the club and shall hold all records available for inspection by the club member. All disbursements shall be by check and with the signature of two authorized officers and patron member Rtn. Dr. Chandra Lekha Tuladhar. Work to be done as per senior officer request.

 ARTICLE III – Meetings

 

  1. Meetings of the club shall be not less than twice a month, and meetings of the board not less than once a month, at a time and place suited to the convenience of the membership.
  2. A majority of the members in good standing shall constitute a quorum at any regular or special meeting of the club. Any four members of the board, one of whom must be the president or vice president, shall constitute a quorum at any meeting of the board.
  3. Meeting Rules:

·         Members should were the pin. If not he/she would pay the fine.

·         Members should put their mobile off or in silent mode during the meeting time.

·         Members are not allowed to talk in other thing during the meeting time.

 

 ARTICLE IV – Fees and Dues

 

1.      The admission for the new members shall be Rs. 100. Annual dues shall be Rs. 700 per member.

2.      All fees and dues must be paid before a member will be considered in good standing.

 

ARTICLE V – Committees

 

The president with the approval of the board of directors shall appoint the following standing committees:

1.      Club Service: This committee shall be responsible for attendance, membership, programs, fellowship, public relations, and such other matter as may be deemed appropriate.

2.      International Service: This committee shall be charged with primary responsibility for enhancing knowledge and understanding of worldwide needs, problems, and opportunities and developing activities to give service for promoting international understanding and goodwill toward all people.

3.      Community Service: This committee shall have responsibility for enhancing knowledge and understanding of community needs, problems and opportunities and for formulating and developing appropriate activities for serving the community (including the university community).

4.      Professional Development: This committee shall be responsible for developing a program designed to provide information about a wide cross-section of businesses and professions and to stimulate awareness and acceptance of high ethical standards in business and professional life.

5.      Finance: This committee shall devise ways and means of financing any and all club activities requiring funds, in cooperation with the appropriate committee.

The international service and community service committees shall each have the duty of initiating and planning one major activity in its field each year which shall involve all or most of the club membership.

  • The President can make different committees required during his/her tenure.

 

ARTICLE VI – Amendments

 

1.      These by-laws may be amended by majority vote of the members in good standing at any regular or special meeting of the club at which a quorum is present, provided notice of intention to call such a vote is given at least fourteen days earlier at a meeting of the club at which a quorum is present and provided such amendment is approved by the sponsoring Rotary club.

2.      Nothing in these by-laws shall contravene any provision of this club’s constitution.

3.      On 30th June of the Rotaract year in which the member becomes 30 years old, his/her Rotaract membership will end.

4.      The by-laws can be amendments during the club assembly.

5.      Past President can contribute to club by paying annual dues providing regular advice to the club and not obligatory to attend the general meeting.

6.      To provide certificated to active guest and project initiators.

 

ARTICLE VII – Membership

 Qualifications:

  1. The membership of this club shall consist of young men and women of good character and leadership potential between the ages of 18 and 30.
  2. The method of electing members of this club shall be determined by this club in consultation with the sponsoring Rotary club.
  3. Each member of this Rotaract club shall attend at least 60% of the club’s regularly scheduled meetings annually, provided that absence from a regularly scheduled meeting of the club may be made up as follows:

·         any member absent from a regular meeting of this club may make up such absence by attendance at a regular meeting of any other Rotaract club or any Rotary club on any day of the two weeks immediately preceding or following the day of the absence,

·         or attendance and participation in a club service project

·         or attendance and participation a club-sponsored community event

·         Or attendance and participation meeting authorized by the board.

  1. All Rotary Foundation scholars, who are within the age guidelines adopted by the board for the Rotaract program, shall be eligible for guest Rotaract club membership during the period of their study in another country.
  2. Rotaract membership

·         He/She will be eligible for the membership if He/She fulfill the criteria’s prescribed by the club for membership and approve by the board

·         Only after paying the membership due He/She will be capable for the membership

  1. Honorary membership

·         Any reputed personnel approved by the board will be given an Honorary members.

·         The attendance % of honorary members will not affect the attendance % of the club.

  1. Members should inform the president/secretary if he/she attended or participates in any program/meeting of other Rotaract or Rotary club.
  2. Fees and Dues

·         The admission for the new members is Rs.100, annual dues is Rs. 700 per member

·         All fees and dues must be paid before a member will be considered in good standing.

  1. Meeting Rules

·         Rotaract meetings are usually held every 1st and 3rd Sunday of the month, if informed else wise. Members are requested to attend the meetings. However, if they are unable to attend He/She should inform the president/secretary as leave of absence.

·         Member should were the pin/apron. If not He/She have to pay the fine of Rs. 2.

·         Members should put their Mobile off or in vibration mode during the meeting time.

·         Members are not allowed to talk in other things during the meeting time.

·         Members should reach the meeting venue 30 minutes earlier before the meeting starts.

     1. Membership shall automatically terminate

·         Upon failure to meet attendance requirements unless excused by the board of directors of this club for good and sufficient reason.

·         Or by termination of the club.

·         Or on 30 June of the Rotaract year in which the member becomes 30 years old.

  1. Membership may be terminated

·         Upon failure to continue to meet the qualifications for membership.

·         Or for cause, as determined by this club by vote of not less than 2/3 of all the members in good standing.

 

 

 
 
Rotaract Club of Kathmandu Mid-town 2008-2009
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